A smoke, drug, and alcohol free event
Registration & Coaches Briefing
Athlete briefing & opening ceremony
Updated 14 September
A smoke, drug, and alcohol free event
As a schools based competition series, we are committed to providing a smoke, drug and alcohol free event.
Any participants, including coaches, found to be in breach of this may be asked to leave the venue immediately.
Entries
Entries have now closed.
Invoices have been issued, with all feeds due on 5 September.
Withdrawal policy
Withdrawals after 26 August will not be refunded.
Compassionate consideration will be given to withdrawals due to illness.
Profile forms
Profile forms must be completed by 5pm Monday 12 September
Please note; This year we are collecting ages in profile forms. This is to help us with demographics, and will not be read out in profiles.
Waivers
Music upload
Pre-Chore categories
Please complete this form to let us know which track you are using.
Forms must be completed by 5pm Monday 12 September
All other categories
Tracks must be uploaded by 5pm Friday 9 September
Registration & Coaches Briefing
Friday evening, ILT Stadium Southland
Registration 6:30 pm – 7:00 pm
Waivers must be presented for all competitors.
You will be given wristbands for all athletes and registered coaches.
Coaches briefing 7:00 – 7:30 pm
This is a health and safety briefing, and venue walk through.
A coach from each school and/or club must attend.
Merchandise collection
Pre orders will be available at registration for coaches to collect.
Athlete briefing & opening ceremony
Saturday morning, ILT Stadium Southland
Attendance to this is compulsory for all athletes.
We ask that all athletes attend, even if they are not scheduled to perform until later in the day.
Athlete welcome
This briefing will include a short health and safety briefing, with any last minute changes or announcements for competitors
Opening Ceremony
This year we intend to do an opening ceremony welcoming all athletes to the event and Invercargill.
Round Up
The Opening Ceremony will include the traditional NZCAF round up.
Please see this video for the roundup choreography.
- As this is the schools national championships the round up is always performed in school groups.
- Schools should add their own travel and arm lines.
- We encourage schools to have a uniform look. To prevent injuries, please ensure all athletes must wear sports shoes.
Wristbands
In order to manage the number of people backstage, athletes and coaches will be issued coloured wristbands.
Backstage area information
We will have a large warm up space available backstage.
Please limit the amount of gear brought in to this space, and keep gear to the sides of the room to allow maximum clear space for others to warm up.
Marshalling
Athletes must be present and ready at least 15 mins prior to their performance.
Our backstage managers will be looking for athletes in the warm up space as their categories approach.
Athletes and coaches are responsible for ensuring they are at the venue with enough time for their performance.
Please be aware that the times in the timetable are a guide only. Due to the nature of the event, we may run slightly early or late throughout the weekend.
For health and safety purposes, we ask that athletes exit the backstage areas after they have finished performing.
Leaving & re-entering the venue
Athletes are permitted to leave and return to the venue throughout the event.
Athletes watching
Athletes will be able to watch from the audience seating.
Photography
We are endeavouring to have photographers present on day one, and a photo booth available on day two.
Health & Well-being
We ask that if anyone in your group (athlete, supporter, coach etc) stay away from the event if they are feeling unwell.
If a member of your group becomes unwell during the event, or within the two weeks after the event, please inform the event manager by calling 021 554 083
Physical distancing
We ask that all athletes and coaches practice physical distancing where possible.
Masks / face coverings
Masks may be stipulated by the venue. Please be aware of correct mask use, and their effectiveness over time.
Competitors will not be able to wear masks while competing.
