Information for teachers, coaches & managers

Last updated: 3 October

Event Postponed

Entry Fees

Schools and clubs have been invoiced for their entry fees.
To simplify payment reconciliation, please make one payment per invoice.

Entry Fees are due 18 October

Entry Fee Increases

Due to the potential impact of COVID Alert Level restrictions, we have made the decision to increase entry fees this year.

Doing this means that;

• The event can go ahead with out an audience, if alert levels do not allow us to have one safely.
• If we are allowed spectators, tickets will be free*.

The revised entry fees are:

• First Entry – $45 (was $35)
• Second and subsequent entries – $15 (was $10)

We understand this increase is significant when compare to our previous fees, but are also aware that this cost is low compared to similar events.
Please contact us directly if this increase will cause hardship or difficulty for your athletes.

* There may be a ticketing service charge from the ticketing website.

Withdrawal Fees

Withdrawal fees apply to any withdrawal after entries close (1 October)

• If an athlete withdraws due to illness or injury; 50% of entry fee is refundable providing a doctors certificate is supplied.
• If an athlete is unable to attend due to their region being in Alert Level 3 or higher; 100% of athlete entry fees will be refunded.

In all other circumstances, the following withdrawal fees apply;

• Withdrawal before 18 October; 50% of entry fee
• Withdrawal after 18 October; 100% of entry fee

Cancellation Policy

If the event is cancelled, 100% of athlete entry fees will be refunded.

Music

Uploaded music tracks to our drop box using this link

Please name the file with the athlete/team name.

Music must be uploaded by 18 October.

Please note; Pre-Choreographed Athletes/Teams are required to upload a music track.

Profile Sheets

All competitors / teams must complete a profile sheet, which will be used by the MC.

Link to form

These need to be completed by 2 November

No Round Up in 2021

Due to COVID restrictions, the Nationals Round Up will not be taking place this year.

Registration & Briefing

We ask that only one coach attends registration. You will need to present waivers for your athletes.
You will receive wrist bands for your group.

If you are unable to attend registration at the indicated times in the timetable, you must inform us prior to 1 November.

Waivers

Completed waivers must be presented at athlete registration.

2021 Event Waiver

Wristbands

In order to manage the number of people backstage, athletes and coaches will be issued coloured wristbands.

Athletes will receive a wristband for the sessions they are performing in.

The wristband(s) must be worn throughout the weekend and clearly visible to the event team.

Coaches wristbands

Schools and clubs will receive wristbands for registered coaches, managers and parent helpers. 

We are limited in the number of people we can have backstage at any one time, which means we may limit the number of coaches passes issued.

Backstage area information

Warm up spaces

We have limited warm up and dressing room spaces.

We ask that you do hair and makeup before arriving at the venue.

Please be aware that the times in the timetable are a guide only. Due to the nature of the event, we may run slightly early or late throughout the weekend.

Athletes must be present and ready at least 15 mins prior to their performance.

Our backstage managers will be looking for athletes in the warm up spaces as their categories approach.

Health & Well-being

We ask that if anyone in your group (athlete, supporter, coach etc) stay away from the event if they are feeling unwell.

Masks / face coverings

Masks may be mandatory at the event (unless government guidelines change) however. Please be aware of correct mask use, and their effectiveness over time. 

Competitors will not be able to wear masks while competing, however we will have tracked bubble and contact tracing for the event and pairs/teams will be within each other’s bubble.

Athletes will not be able to watch their sessions

Due to the current restrictions, athletes will NOT be able to watch their session.

We need to prioritise tickets for parents and supporters to be able to watch their children.

A smoke, drug, and alcohol free event

As a schools based competition series, we are committed to providing a smoke, drug and alcohol free event.

Any participants, including coaches, found to be in breach of this may be asked to leave the venue immediately.