Information for teachers, coaches & managers

Updated 10 September 2023

A smoke, drug, and alcohol free event

As a schools based competition series, we are committed to providing a smoke, drug and alcohol free event.

Any participants, including coaches, found to be in breach of this may be asked to leave the venue immediately.


Updated timetable released 9 September

Please be aware that the times in the timetable are a guide only. Due to the nature of the event, we may run slightly early or late throughout the weekend. 


Schools and clubs have confirmed entries, and have been invoiced for entry fees.

Withdrawal policy
Withdrawals after 1 September will not be refunded.
Compassionate consideration will be given to withdrawals due to illness.


Music, FRFs and profile forms were due by 8pm Saturday 9th September.

You will need your competitor code when completing the forms – please refer to your entry sheet for the codes.


Athlete waiver

All waivers must complete a waiver. Waivers are to be presented at registration.

Event information


Sacred Heart College, Lower Hutt.

Athletes and spectators will enter off Bellevue Road.


Due to a large construction project underway at the school, there is NO onsite parking available at the venue. There is on street parking in the area, but please be mindful of parking restrictions.

Registration and briefing : Friday night

Registration will take place at the venue from 7:00pm – 7:30pm.
Coaches will receive athlete wristbands, coach lanyards, and any pre purchased merchandise.

Coach briefing will take place at 7:30pm.
This is a health and safety briefing, and venue walk through. A coach from each school and/or club must attend.

Round Up

Due to timetable constraints there will be no round up at the 2023 NZCAF Nationals.

Venue access

Athletes and spectators will enter off Bellevue Road.

Backstage access

Athletes will be issued coloured wristbands. Registered coaches will be issued with named lanyards.
Only those with lanyards and wrist bands will be permitted backstage.

Warm up space and holding area

We will be using two spaces throughout the event as warm up spaces and holding areas.

The large foyer space is available throughout the event. This will be our main athlete holding area and space for warming up.
Please limit the amount of gear brought in to this space, and keep gear to the sides to allow maximum clear space for others to warm up.

We will also have access to the Gymnasium, this is only at specific times. We ask that NO gear is brought in to the gymnasium.
Gym times: Saturday noon onwards. Sunday 8:00am – 10:00am and 2:00pm to 4:00pm

Stage testing

We are planning to build a stage extension at the venue.
NZCAF Open and FISAF athletes have scheduled time slots available for stage testing on Saturday.


Athletes must be present and ready at least 15 mins prior to their performance.

Our backstage managers will be looking for athletes in the foyer as their categories approach.

Athletes and coaches are responsible for ensuring they are at the venue with enough time for their performance. Please be aware that the times in the timetable are a guide only. Due to the nature of the event, we may run slightly early or late throughout the weekend. 

For health and safety purposes, we ask that athletes exit the backstage areas after they have finished performing.

Leaving & re-entering the venue

Athletes are permitted to leave and return to the venue throughout the event.

Athletes watching

We intend that athletes will be able to watch from the audience seating.

This may change depending on unforseen issues with venue layouts.

Health & Well-being

We ask that if anyone in your group (athlete, supporter, coach etc) stay away from the event if they are feeling unwell.

If a member of your group becomes unwell during the event, or within the two weeks after the event, please inform the event manager.