Information for teachers, coaches & managers

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Important – Measles Advice

Updated 10 September 2019

2019 Nationals – Measles Advice

All managers, parents/caregivers and coaches of athletes attending the event must review this.

Event Policies

We have published the following policies and plans for the 2019 NZCAF National Schools Aerobics and Hip Hop Championships

All managers, teachers in charge, coaches and event suppliers must review these documents.

Event sponsor

We want to acknowledge and thank the Queenstown Lakes District Council for their generous support which is making this event possible.

If you or your supporters have a business or product which you would like to feature at Nationals, please get in touch! We have some small sponsorship and advertising opportunities available.

 

Nationals 2019 : A smoke, drug, and alcohol free event

As a schools based competition series, we are committed to providing a smoke, drug and alcohol free event.

Any participants, including coaches, found to be in breach of this may be asked to leave the venue immediately. 

Entries

Entry forms have been sent out, and the last entry forms were due today (27th August)

Entry Fees

Invoices have been issued for all completed entries. If you have not received your invoice, please get in touch urgently.

Withdrawal fees

Withdrawal after 5 September will be charged 100% of the entry fee.

Music

Music has been automatically collated from regionals.

Changes were due 6 September and have now closed.

APRA Licensing – Song names needed

We have been asked by APRA (Australasian Performing Right Association) to provide a list of all songs (including artist names) that are being used in the event.

APRA require a list all songs, regardless of how much of the song is actually used in a routine. They then take a small percentage of our ticket sales, and redistribute this to the artists.

All coaches and managers need to complete this form prior to the event.

https://docs.google.com/forms/d/e/1FAIpQLSc3TgTbm31qDqKlEcl5iDVp2m3rQlBDd8GV8nztDi4JAoceCQ/viewform?usp=sf_link

 

Profile forms

We are using online profile forms this year

Please submit a form for each of your entries

These are due by 13 September.

Waivers

All competitors must complete a waiver, and these must be presented at
registration.

2019-NZCAF-Nationals-Waiver

FRFs 

FISAF entries must save their FRFs in PDF format, and email them to ga.events.nz@gmail.com. These are due by 13 September.

Registration

Registration for Aerobics is on Friday evening in the event centre foyer.

We have limited space, so ask that only two people per school / club attend registration. 

You will need to present completed waivers for your athletes.

Athlete wristbands

You will receive wristbands your athletes. These act as your athletes tickets, and must be shown to event officials when requested.

Coach passes

You will also receive a limited number of wristbands for coaches. Additional coach passes may be available to purchase. These will be limited in order to maintain manageable numbers backstage. 

Briefing

Briefing for coaches and managers will take place on Friday night at the end of registration.

At least one coach or manager from each school must attend.

Round Up

The Round Up is a way to meet all of the schools who are competing in the National Championships. It will take place on Sunday during finals.

Competitors must perform with their school groups.

Merchandise

We will have a limited amount of t-shirts ($25) and hoodies ($45) for sale at the event. Sales are cash only.

Pre-ordered t-shirts and hoodies will be collected by coaches and managers when doing registration.

Spectator tickets

Online ticket sales will remain open on Trade Me until Wednesday.

People who have pre-purchased tickets through Trade Me need to bring proof of purchase with them to the ticket desk in order to receive their spectator pass. 

Door sales will be available at the event for unsold seats. To guarantee you have a seat for the event, we recommend you pre-purchase.

Door sales are cash only. Exact change is appreciated.

Hip Hop Nationals

Aerobics competitors are able to watch the Hip Hop finals for free, if seats are available.

To enter the venue they will need to have completed registration and have their athlete wristband.

If they wish to watch heats, they will need to purchase an event ticket.

Venue information

The Queenstown Events Centre is an impressive multi-purpose indoor sports and events complex only five minute’s drive from central Queenstown and adjacent to the Queenstown International Airport. 

Venue map

This is our proposed venue layout.

Stage size

Please note the stage is a raised stage, and 12m x ~9.5m.

Fitness teams – please not the stage front to back is 9.5m. We recommend adjusting your routine to an 8m depth.

Floor testing

Floor testing will only be available to FISAF athletes, Open athletes, and Senior teams.

This will take place during the breaks during heats as indicated on the timetable.

Entering & leaving the stage

Performers will enter from the “Performance Access” side of the stage, and leave from the opposite side. (See Venue layout above)

Please note that there are stairs on both sides.

We ask that coaches consider being at the bottom of the stairs where athletes exit the stage, in case they need assistance after their performance.

Noise

We are using the auditorium, which is a large arena style space.

The space will be partitioned off, with one half being the performance area and the rest being for athletes to warm up.

The partition is not soundproof, so we will be asking backstage noise to be kept to a minimum. Portable speakers, ue Boom etc will not be able to be used in the warm up space.

Personal belongings and security 

Please be aware that the venue and organisers accept no responsibility for any items lost or damaged during the competition.  Please keep your valuables with you or your coach at all times.

Food at event

Members of the FISAF New Zealand World Championships team will be operating a canteen a times throughout the event. Sales are cash only.

The in house cafe at the event centre is limited. However there are several food outlets at the frankton road roundabout, a short drive or a ten minute walk from the venue.

Parking

Parking onsite is plentiful and free.

Volunteers and helpers

We are always looking for volunteers and helpers to assist at the event.

We have a number of different roles where we are looking for volunteers and helpers: Judges runner, door monitor, ticket desk, merchandise desk.

If you or part of your contingent are willing to help out – please email ga.events.nz@gmail.com